Privacy Policy
How Warden Bot collects, uses, and protects your data
Last updated: 9/7/2025
1. Information We Collect
Discord User Information
We collect your Discord user ID, username, display name, and server membership information when you interact with Warden Bot. This information is necessary for the bot to function properly and provide personalized features.
Server Data
We collect server IDs, channel IDs, role information, and message content when necessary for bot functionality such as moderation commands, activity tracking, and server management features.
Usage Data
We track command usage, moderation actions, activity logs, and shift records to provide analytics and improve our service. This includes timestamps, command types, and user interactions with the bot.
ER:LC Integration Data
When using ER:LC features, we may collect and store Roblox usernames, player IDs, and game-related information to provide moderation and server management capabilities.
2. How We Use Your Information
Provide and maintain Warden Bot's core functionality and features
Process moderation commands and maintain comprehensive server activity logs
Track staff activity, manage shift schedules, and generate activity reports
Integrate with ER:LC servers for enhanced moderation and management capabilities
Improve our service, develop new features, and optimize bot performance
Communicate with users about service updates, maintenance, and important changes
3. Data Storage and Security
Your data is stored securely using industry-standard encryption and security protocols
We retain data only as long as necessary for service functionality and legal requirements
Access to your data is restricted to authorized personnel and automated systems only
We implement regular security audits and monitoring to protect against unauthorized access
We do not sell, rent, or share your personal information with third parties for commercial purposes
4. Data Retention
Active user data is retained while you use our services
Moderation logs are kept for up to 2 years for accountability and appeal purposes
Activity tracking data is retained for up to 1 year for analytics and reporting
Cached server statistics are updated every 24 hours and stored indefinitely for service operation
5. Your Rights
Under applicable data protection laws, you have the right to:
Access: Request a copy of the personal data we hold about you
Correction: Request correction of inaccurate or incomplete data
Deletion: Request deletion of your personal data (subject to legal and operational requirements)
Portability: Request transfer of your data to another service where technically feasible
Withdraw Consent: Stop using our services to cease further data collection
6. Third-Party Services
Warden Bot integrates with the following third-party services:
Discord: All Discord interactions are subject to Discord's Privacy Policy and Terms of Service
Roblox: ER:LC integration features are subject to Roblox's privacy policies
Database Providers: We use secure database services that comply with industry security standards
7. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. We will notify users of any significant changes through our Discord server or bot announcements. Continued use of Warden Bot after changes constitutes acceptance of the updated policy.
8. Contact Information
For questions about this Privacy Policy, data requests, or privacy concerns, please contact us:
Discord Support Server: discord.gg/sMrmTgG4YY
Please allow up to 48 hours for a response to privacy-related inquiries.
© 2025 Warden Bot. All rights reserved.
This privacy policy applies to all Warden Bot services and integrations.